Question: How do the Charities get chosen at each meeting?
Answer: On your registration form you have the opportunity to nominate one charity when you register. Every nomination is recorded and a ballot created. All ballots go into a pool , and one week before the meeting three ballots are pulled from the total pool of nominations. Each of those charities will be contacted and invited to attend the meeting and send a representative to do a five minute presentation for their cause. If two ballots are pulled with the same charity we will pull again until we get three different charities. Register early for the meeting so you get to make a nomination!
Once a charity is successfully voted to receive the donation at a meeting they cannot be nominated again for 12 months (4 meetings) and they will be removed from the list of nomination choices for this time and reinstated thereafter.
Question: What if I am not keen on the Charity that gets the majority of the votes at the meeting?
Answer: By registering to be a member of the 100 Women who care Cayman Islands giving circle you agree to support the majority vote and donate to whatever the cause is that wins the most votes at the meeting. All voting is transparent and anyone can audit how the votes are collected and counted. It all happens at the meeting. Before you complete the registration form please read the conditions on that page carefully first to make sure you are happy to commit to the terms of joining this giving circle.
Question: What if I register and then I cannot attend the meeting?
Answer: Send your donation (blank signed cheque or cash) with a friend or send us an email to email@example.com and we will arrange to collect it from you. Going forward if you don't attend the meeting you don't get to vote at the meeting but your commitment to send your donation, if you are a registered member, remains the same.
Question: Can I bring cash instead of a cheque?
Answer: We would rather not handle cash for two reasons. Firstly if we have a large attendance then raising a large amount in cash comes with significant security concerns and we would rather not have to combat this. Secondly cheques are traceable and helps us to assure a much higher level of transparency for all members. If you have no option but to bring cash then of course we would rather have you and your contribution at the meeting!
Question: What if I register and then I change my mind and don't want to continue to commit to being a member of this giving circle?
Answer: We'd be really sad to see you un-register but we completely understand that situations change and you have a right to change your mind at any time. All you need to do is send us an email to firstname.lastname@example.org and let us know and we will remove you from the database of registered members. (And obviously you're welcome to come back any time!)
Question: What if I want to change my charity nomination after I have registered?
Answer: If for any reason you want to change the charity you nominated you can do so by emailing us at email@example.com and we can make the change in our database before the ballots get printed and the three are chosen before the meeting. Any changes you wish to make must be emailed to us 7 days before the meeting date, so for our first meeting changes need to be emailed no later than October 6th.
Question: What if the CI charity or not-for-profit that I represent or support is not on the list for selection?
Answer: The 100 Women Who Care Cayman Charter do our best to create a list of all Cayman Islands officially registered Charities or not-for-profit organizations and we update this list before every meeting. If you support or represent a Cayman Islands registered Charity or non-for-profit please send the certificate of registration along with an email to firstname.lastname@example.org and we would be very happy to add that name to the list for inclusion in our next meeting.
Question: How will the meeting on the 12th of January, 2016 work? What time does it actually start?
Answer: The meeting officially starts at 7pm and will run for exactly one hour. However the doors will open at 6pm so that registered members can come and collect their voting ballot and drop off their $100 cheque or cash at the same time. There are door prizes and a raffle for the first 100 Members to arrive. Marriott will also have a cash bar open and it is a wonderful opportunity to socialize and network with lots of other women that care. Doors to the meeting will close at 7pm sharp and all members must be in their seats with their ballots at that time.